Archive for the ‘Consultation’ Category

Minutes of November Consultation Meeting

March 24, 2009
Winter frolics at Upton

Winter frolics at Upton

Upton Farmlands Consultation Process Meeting # 6
Monday, November 24, 2008 


Tracy Cutcliffe Deputy Minister, Province of PEI
Kirsten Connor Upton Farm Preservation Network
Heidi Hyndman Upton Farm Preservation Network
Ron Pachal General Manager, Real Estate, Atlantic, Canada Lands Company
Robert Howald Vice President, Real Estate, Eastern Region, Canada Lands Company
Jeff Evenson Canadian Urban Institute – Facilitator

1. Welcome and Introductions
2. Approval of Minutes of Meeting #5
3. Updates from Participants
4. Discussion / Priorities / Items of Interest to the Consultation
5. Next steps
6. Adjourn

1. The Draft Minutes of Consultation Meeting #5 (October 27, 2008) were reviewed, corrected and approved by participants. The corrected version is attached. Participants agreed to the proposed
agenda for the meeting.

2. Updates:
Kirsten indicated that the UFPN working group met to discuss the consultation group’s response to the UFPN’s request to meet with the Premier. After that meeting, Kirsten sent a letter to Jeff Evenson dated November 5 which was circulated to members of the consultation group (see attached). Kirsten also indicated that school children were observed planting bulbs on the Upton
Farm property. It was also reported that the local Canada Lands person was observed taking pictures. Ron indicated that he had asked Don to take pictures.

Canada Lands
Bob reminded the group that CLC is a non agency crown corporation (does not receive grants from the federal government). CLC is the land disposal agent of the government and cannot stray from that mandate. In light of the global economic situation and the recent statements of the Minister of Finance, the CLC Board is bound to raise the issue of the disposal of assets. All of CLC’s assets will likely be assessed under a fresh light. Bob underlined the importance of the group coming to agreement with a plan of action for the lands.
Ron reported that there continues to be interest in the lands. He had been contacted by a consultant to a party interested in exploring the land for an interactive children’s theme park. He also circulated a letter from Charlottetown regarding the use of the lands for a concert venue in 2009. Bob indicated that the CLC may not be in a position to make any commitment that binds the
land for a specific use.

Province of PEI
Tracy reiterated that her mandate and direction was to be a passive observer/supporter of consultation process and whatever solution to the Uplands Farm issue could be found by the consultation group. Tracy indicated that she has no mandate to discuss acquiring the Upton lands as
green space. The Province has a parks system and Upton is not being considered as an addition to that system. The Province is not looking at Upton for the Bio Commons nor is it looking at the lands for a nursing home. The Province is not supporting the City of Charlottetown on acquiring a permanent or temporary concert venue site on the Upton Lands. The Province is currently drafting
policies about concert venues. Tracy indicated that she had sought and received clarification on her mandate and direction as late as that day (November 24th). In response to a question, Tracy indicated that she received her direction from the Premier’s Office.

Bob asked whether the Bio Commons might be considered on the site if it was supported by the group as a solution and the land was no longer controversial. Tracy indicated that if the group came to an agreement and wanted to pitch the province she would give the province a heads up.

Kirsten asked if the recently announced (provincial) museum might be sited on the Upton farm lands. Tracy indicated that a consultant would be hired to study among other issues, whether the museum should be located in a current structure or a new building. The land cost of the Upton site would seem to be too expensive to support a museum project.

Kirsten asked whether the City could apply to the Province’s “community fund” to buy the Upton Farm lands. Tracy explained that the fund was intended to be used to meet the built infrastructure (“bricks and mortar”) needs that are not covered under the federal suite of programs, not land acquisition. In any case the City would have to identify the acquisition of the Upton lands as an
infrastructure priority.

Heidi asked if the province won’t purchase the land, would CLC consider leaving the land undeveloped if it was made whole. Bob indicated that the CLC’s objectives remain the same as at theoutset – to dispose of the land and to recover its costs. So yes, CLC would consider such a proposition.

The group also discussed how donated money might be used to reduce the amount of land that would need to be developed to generate revenue to acquire and maintain the property as green space.

Next Steps

1. Heidi Hyndman indicated that she would initiate an exploration of opportunities for philanthropic donations to purchase Upton lands.

2. Concurrently it was agreed to convene a meeting of the UFPN working group to discuss, as a starting point, land to be preserved at Upton and land at Upton that might be used to generate revenue. It was noted that the meeting could not be held until after December 6 when some
members of the UFPN working group were back in town. Saturday afternoon was preferred. Jeff and Nicole have offered to help facilitate such a meeting and CLC has agreed to support the initiative.

3. It was agreed that at the next meeting the group would hear reports on the results of Heidi’s explorations and the results of the meeting of the UFPN working group.


Update on Upton Farmlands Consultations

January 11, 2009


The Upton Farm Preservation Network would like to thank you all for your ongoing support, and also let you know that our consultations on the future of the Upton Farmlands continue. We have posted links to the minutes of several meetings we have taken part in to date.  Two more meetings have taken place, and those minutes will be posted when available.

To find the minutes, please click on the links you will find below. Please let us know your opinion on how events are proceeding.

Consultation Meeting #4 Oct. 6, 2008

January 11, 2009


Conference Call July 21, 2008

January 11, 2009


Consultation Meeting #3 June 23, 2008

January 11, 2009


Consultation Meeting #2 April 28, 2008

January 11, 2009


Consultation Meeting #1 April 1, 2008

January 11, 2009


Consultation Terms of Reference

January 11, 2009



Upton Farmlands
Consultation Terms of Reference
April 1, 2008
Background to the consultation: The Mayor of Charlottetown, the Premier of Prince Edward Island (PEI), and the Federal Minister responsible for Prince Edward Island have all requested that the Canada Lands Company conduct further consultation regarding the future of the Upton Farm Lands. They have also indicated their interest in keeping the Upton Farmlands green, and in producing an outcome that benefits all stakeholders. In response, Canada Lands Company (CLC) agreed to convene this consultation process.
Goal of the consultation: To identify strategies to ensure that the outcomes of this process are consistent with keeping / making the Upton Farm lands green.
Participants in the consultation:

City of Charlottetown (Mayor Clifford Lee, Cecil Villard, Councillor, Ward 7)

Province of PEI (Tracy Cutcliffe, Deputy Minister, Community, Cultural Affairs & Labour)

Upton Farm Preservation Network (UFPN) (Kirsten Connor and Dianne Bradley)

Canada Lands Company (Ron Pachal, General Manager, Real Estate, Atlantic, Robert Howald, Vice President, Real Estate, Eastern Region)

Other stakeholders, to be determined based on discussion between the UFPN, the City, the Province, and the CLC
Convenor of the consultation: Canada Lands Company
Facilitators retained by Canada Lands: Canadian Urban Institute (Jeff Evenson, Nicole Swerhun)
Roles and Responsibilities:
All participants in the consultation will:

Agree to these Terms of Reference

Assist in the development of meeting agendas

Ensure that the results of discussions are accurately documented in the form of meeting records that reflect key discussion points/decisions/actions

Communicate to and from the organizations they represent

Agree that all meeting records from this consultation, as well as the Terms of Reference of the consultation, may be shared publicly by the participants (e.g. via their respective websites)
The land owner (Canada Lands Company) will:

Not move forward with any type of development on the property while this consultation process is underway except the one time concert venue.
The facilitators will:

Agree to these Terms of Reference

Coordinate and facilitate consultation meetings

Assist in the development of meeting agendas

Produce a record of each meeting (to be circulated to participants in draft before finalizing)

Make the meeting records available to the participants

Assist in the resolution of issues, as required
Approach to decision-making: Decisions will be made by consensus. In the event that consensus cannot be reached, different opinions will be documented and the participants will decide whether there is still value in continuing the consultation process.
Logistics: Meetings of all participants will begin in April 2008, and will continue as desired by participants in the process.
Concluding the consultation: The consultation will conclude when participants have reached consensus on an outcome, or when the landowner and/or other participants feel that no further progress can be made toward achieving a consensus-based outcome through the consultation process.
A notice of completion of this consultation, along with the outcomes, will be sent by the Canada Lands Company to all participants as well as the Mayor of Charlottetown, the Premier of PEI.

Update on Upton Farm Consultations #1

January 11, 2009


As a result of the efforts of the Upton Farm Preservation Network and at the request of Charlottetown Mayor Clifford Lee and PEI Premier Robert Ghiz, Canada Lands Company committed in early 2008 to undertake a new consultation process on the future of the entire Upton Farm property.To assist them, CLC engaged the Centre for the Development of Community Assets of the Canadian Urban Institute (CUI). Initially, the CUI met with approximately 30 stakeholders in Charlottetown, including those opposed to development of Upton Farm, to determine whether some sort of middle ground can be reached on the future of the property.

Based on the CUI’s meetings and further discussion with the City and the Province, CLC moved forward to reconvene the consultation process. The City, the Province, the Upton Farm Preservation Network, and CLC have agreed to participate in this process. The first meeting of the consultation group was on April 1, 2008.

CLC has agreed not to move forward with any type of development on the property while the consultation is underway.

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