Special Meeting-December 10/15

December 27, 2015

Just to let you all know that the motion to amend the Bylaws (Objects and Purposes, Dissolution Clause) passed.

22/23 members voted.  All in favor of the motion.

We are now having our Letters Patent changed and will then reapply to CRA for our Charitable Status.

Thanks to those who voted, and/or attended the meeting!




2015/2016 Board of Directors

August 20, 2015

Executive Council recently appointed our Board of Directors.

The current Board is:

Heidi Hyndman-President

Scott Burke-Vice President

Barb Trainor-Secretary

Doug MacDonald- Treasurer

Beth Hoar-City of Charlottetown

Allan Pendergast-Member at Large

John MacQuarrie-PEI Government

Todd Dupuis-PEI Government

AGM 2015

May 7, 2015


Fourth Annual General Meeting

June 4, 2015 at 7 PM

Upton Room, West Royalty Community Centre

2014 AGM Minutes


Seasons Greetings!

December 26, 2014

Merry Christmas from the Upton Trust!

First, I want to wish you all a very Merry Christmas and a Happy and Healthy New Year.
As we are just more than 6 months past our AGM, I thought I would send out a brief update on where we are on the various issues concerning the property.
#1-NAPA-  We met with some of the NAPA Technical Advisory Committee last summer. While this continues to take much longer than we ever imagined, we now have an official meeting with the NAPA-TAC on January 15th and hopefully, our designation will follow soon after.
#2-Boundary Line- The land being returned to the Upton Farm Trust was surveyed and the subdivision approved by the City.  We are currently awaiting IRAC approval and the eastern boundary line between Upton and the Biocommons will finally be settled.
#3-Charitable Status/Canada Revenue Agency- We recently published in the Guardian that we need to make some changes to our bylaws to satisfy CRA’s very stringent guidelines that will enable us to be a registered charity.  There will be a vote at the next AGM to approve these changes, assuming CRA approves of our new version.
#4-Off leash zone- Due to complaints from nearby residents, it was decided that fencing will be required before we can officially open the approved off leash zone.  We also need to enter into a License Agreement with the Province to use their property.  We do not have the funds for the fence at this time and are seeking various avenues for this project.  Once these two issues are resolved, the new off leash/on leash zones will be in effect.
#5- Culvert- Once again, the northern culvert has failed.  We are doing our best to fix it, but are once again faced with financial constraints.  Hopefully we can, at least, temporarily fix it and come up with a long term solution in the new year.
#6-Deputy Minister (TIR) Brian Douglas has resigned from the board as he is retiring from public service.  We do not yet know who will be replacing him.
This covers the major issues that we, as a board, are currently working on.
The tentative date for the 2015 AGM is June 4/15.  Confirmation to follow.
Heidi Hyndman
Upton Farm Trust Inc

Revised Bylaws (Objects and Purposes)

December 4, 2014

As was mentioned in our ad today in the Guardian, we will be amending our bylaws (Objects and Purposes).  This is required, as after a lengthy application process, Canada Revenue Agency rejected our request for Charitable status, stating that our O&P were too broad.  It is our hope that this new version will satisfy their very strict requirements.  These were drawn up by our legal council.

Our bylaws state that changing the Objects and Purposes requires 3/4 of the membership approve these changes and that it is advertised six months prior to a vote.  We plan to have the membership vote at the next AGM.

Here are the revised Objects and Purposes:

  1. To acquire, own, possess, protect, preserve and manage lands in the Province of Prince Edward Island with a view to maintaining any and all such lands in a natural state by encouraging the maintenance and/or reintroduction of the native flora and fauna of Prince Edward Island.
  1. To preserve, maintain and protect any and all lands acquired, owned or possessed by the Trust, within the Province of Prince Edward Island, for the benefit of the public by conserving, maintaining and reintroducing the native flora and fauna of Prince Edward Island on a long term basis.
  1. To preserve, maintain and protect any and all lands acquired, owned or possessed by the Trust, within the Province of Prince Edward Island, by restoring, developing, and maintaining any such lands acquired, owned and/or possessed with a view to educating the public about the protection, preservation and maintenance of such lands to establish and to operate the Trust for the purposes of:

a) uniting all persons interested in the conservation, maintenance and/or reintroduction of the native flora and fauna of Prince Edward Island, together with the protection, preservation and maintenance of the natural beauties of Prince Edward Island and the beautification, preservation and extension of green belts within the Province of Prince Edward Island;

b) gathering and exchanging ideas, data and statistical, scientific, horticultural and botanical information as it relates to the protection, preservation and management of lands within the Province of Prince Edward Island; and

c) to promote the protection and appreciation of the environment, including the native flora and fauna, of Prince Edward Island;

and such other complementary purposes not inconsistent with these objects.

  1. To undertake activities that are ancillary and incidental to the attainment of the above purposes.

Upton Farm Trust Inc.

** The original bylaws can be found on this site.


July 10, 2014

If you are not already a member, and would like to become one for the 2014/2015 year, please let me know! You can reach me at uptonfarm@gmail.com

The annual membership fee is $10 and will give you voting rights and help support Upton.

Upton Farm Trust Inc Board of Directors-2014/2015

July 9, 2014

The June 9th election of Officers resulted in the following appointments:

President-Heidi Hyndman
Vice President-Alan Pendergast
Secretary-Barb Trainor
Treasurer/Immediate Past President-Doug MacDonald
Members at large:
Beth Hoar (City of Charlottetown)
John MacQuaurrie (Province)
Brian Douglas (Province)
Kirsten Connor
Doug Sobey

Macphail Woods/Upton Farm 2014 Confederation Forest Project

May 25, 2014








Members of the Upton Trust Board, Macphail Woods and other volunteers got their hands dirty and planted many new trees on the South Side of the Upton Farmlands property.  

Check out MacPhail Woods website for more details and pictures.



AGM Minutes 2013

May 25, 2014

AGM 2013

Reposting the minutes from last years Annual General Meeting, in case anyone would like them.


May 24, 2014




Third Annual General Meeting

MAY 29, 2014 at 7 PM

Upton Room, West Royalty Community Centre

  1. Welcome and introduction of Board members
  2. Approval of Agenda
  3. Approval of Minutes of 2013 Annual General Meeting
  4. Business Arising from Minutes
  5. Chairperson’s Report
  6. Treasurer’s Report
  7. Master Plan Discussion
  8. Nominating Committee Report
  9. Nomination of Directors
  10. Questions and Answer Period
  11. New Business
  12. Adjournment

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